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Code of Conduct Policy

CODE OF CONDUCT POLICY

1. Purpose

Urbantronics Corporation LLP is committed to maintaining the highest standards of integrity, ethical behavior, and professionalism in all aspects of our business. This Code of Conduct serves as a framework to guide the decisions, actions, and behavior of everyone associated with Urbantronics Corporation LLP. It is not just a set of rules, but a reflection of our shared values and principles.

This Code applies to all employees, officers, directors, contractors, consultants, suppliers, and third parties acting on behalf of Urbantronics Corporation LLP. By adhering to this Code, we ensure that our business is conducted in a responsible, transparent, and sustainable manner.

2. Objectives of the Code

  • To establish clear expectations for ethical and professional behavior.
  • To ensure compliance with laws, regulations, and Urbantronics Corporation LLP policies.
  • To safeguard the reputation and credibility of the organization.
  • To foster a culture of accountability, fairness, and respect.
  • To create a safe, inclusive, and collaborative working environment.

3. Guiding Principles

3.1 Integrity & Honesty

  • Act truthfully and uphold Urbantronics Corporation LLP’s reputation at all times.
  • Avoid giving misleading information, misrepresentation, or concealing facts.
  • Conduct business transactions fairly and transparently.

3.2 Respect for People

  • Treat all employees, clients, partners, and stakeholders with dignity and respect.
  • Embrace diversity and inclusion regardless of gender, race, religion, age, disability, or background.
  • Avoid harassment, bullying, intimidation, or discriminatory behavior in any form.

3.3 Accountability & Responsibility

  • Take ownership of your actions and decisions.
  • Use Urbantronics Corporation LLP resources responsibly and avoid waste or misuse.
  • Deliver commitments and meet performance expectations diligently.

3.4 Compliance with Laws & Policies

  • Comply with all applicable laws, rules, and industry regulations.
  • Follow internal Urbantronics Corporation LLP policies, contracts, and standard operating procedures.
  • Cooperate fully during internal or external audits and investigations.

4. Workplace Conduct

4.1 Professionalism

  • Maintain a professional appearance and behavior at all times.
  • Use respectful language in verbal, written, and digital communication.
  • Avoid gossip, spreading rumors, or creating conflict in the workplace.

4.2 Harassment-Free Environment

  • Urbantronics Corporation LLP maintains zero tolerance for harassment, sexual misconduct, or discriminatory practices.
  • All employees must immediately report incidents of inappropriate behavior.
  • Retaliation against complainants or whistleblowers is strictly prohibited.

4.3 Equal Opportunity

  • Recruitment, promotion, and rewards will be based on merit and performance.
  • No employee shall be denied opportunities on the basis of personal characteristics unrelated to job performance.

5.Conflict of Interest

  1. Employees must avoid personal, financial, or other interests that could interfere with their duty to Urbantronics Corporation LLP.
  2. Examples include:
  3. Engaging in business with competitors or suppliers for personal gain.
  4. Accepting gifts or favors that may influence decision-making.
  5. Using insider information for personal benefit.
  6. All potential conflicts must be disclosed to management in writing.

6.Confidentiality & Information Security

  • Protect confidential Urbantronics Corporation LLP information including financial records, trade secrets, client data, and strategies.
  • Do not share sensitive information with unauthorized persons.
  • Handle personal data responsibly, in compliance with data protection regulations.
  • Use Urbantronics Corporation LLP IT resources (emails, devices, software) responsibly and only for legitimate business purposes.

7.Protection of Urbantronics Corporation LLP Assets

  • Employees are custodians of Urbantronics Corporation LLP’s assets, which must be safeguarded against loss, theft, misuse, or damage.
  • Intellectual property, brand identity, and proprietary knowledge must be protected at all times.
  • Use Urbantronics Corporation LLP funds transparently and with accountability.

8.Health, Safety & Environmental Responsibility

  1. Follow workplace safety guidelines to prevent accidents or injuries.
  2. Immediately report hazards, unsafe practices, or workplace incidents.
  3. Support Urbantronics Corporation LLP initiatives for sustainability and environmental protection.
  4. Use resources (energy, water, materials) efficiently to minimize environmental impact.

9.Fair Business Practices

  1. Compete ethically and never engage in unfair, deceptive, or anti-competitive practices.
  2. Comply with anti-bribery, anti-money laundering, and anti-corruption laws.
  3. Do not offer or accept gifts, hospitality, or payments intended to influence decisions.
  4. Maintain honest dealings with suppliers, customers, and regulators.

10.Social Responsibility

  1. Urbantronics Corporation LLP is committed to contributing positively to society.
  2. Support community development, education, and sustainability initiatives.
  3. Respect human rights in all business operations.

11.Reporting Misconduct

  1. Employees are encouraged to report suspected violations of the Code, unethical behavior, or legal breaches.
  2. Reports can be made to HR, Compliance, or through confidential whistleblowing channels.
  3. All reports will be investigated fairly, promptly, and without bias.
  4. Retaliation against individuals who raise concerns in good faith is prohibited.

12.Disciplinary Action

  1. Violations of this Code may lead to disciplinary measures, including but not limited to:
  2. Verbal or written warnings.
  3. Suspension or termination of employment.
  4. Financial penalties or recovery of losses.
  5. Legal action, if required.

13.Roles & Responsibilities

  • Employees: Read, understand, and comply with this Code. Report any violations responsibly.
  • Managers/Supervisors: Lead by example, reinforce compliance, and address misconduct promptly.
  • Compliance & HR Teams: Provide training, monitor adherence, and enforce corrective action.
  • Board of Directors/Leadership: Ensure Urbantronics Corporation LLP-wide commitment to ethical practices.

14.Acknowledgment & Certification

All employees, contractors, and representatives must sign an acknowledgment confirming that they have read, understood, and agreed to comply with this Code of Conduct.